Discover the frequently asked questions about ERP
Enterprise Resource Planning (ERP) is a type of software designed to automate and integrate various day-to day business activities and functions across an entire organization.
The software typically consists of a centralized database that can be accessed by different departments in real-time, allowing for the sharing of data and collaboration across the enterprise.
ERP provides a comprehensive view of an organization's operations, allowing managers to make informed decisions based on accurate and up-to-date information. It automates a wide range of tasks, including accounting and financial management, human resource management, inventory management, supply chain management, manufacturing, and customer relationship management.
ERP software is typically modular, with each module designed to handle specific business functions. The modules can be customized to meet the specific needs of the organization, allowing for a tailored solution that meets the unique requirements of each business.
ERP is a powerful tool that can help businesses streamline their operations, improve their productivity, and make better decisions. We will explore the benefits of ERP software in detail.
One of the primary benefits of ERP is improved visibility. By integrating all of your business processes into a single system, ERP provides real-time data and analytics that can help you make informed decisions. You can monitor key performance indicators (KPIs) and track progress against goals, enabling you to quickly identify areas that require attention and take action to address them.
ERP can automate manual processes and streamline workflows, reducing the time and effort required to perform various tasks. This increased efficiency leads to improved productivity, faster turnaround times, and better customer service. For example, automating your invoicing process can reduce the time and effort required to generate and send invoices while also reducing the risk of errors.
ERP software can help you identify and eliminate inefficiencies in your business processes, which can result in significant cost savings. By automating tasks, reducing manual labor, and improving inventory management, it can help you reduce overhead costs, optimize resources, and increase profitability. For example, by optimizing your inventory management processes, you can reduce inventory carrying costs and minimize the risk of stockouts.
ERP provides a centralized platform for collaboration, enabling teams to work together more efficiently and effectively. By sharing data and information in real-time, teams can collaborate more easily and make better decisions together. This improved collaboration can help you identify opportunities for improvement and drive innovation.
With the ERP system, data is entered once and stored in a single, centralized location. This eliminates the need for multiple data entry points, reducing the risk of errors and inconsistencies. Better data accuracy leads to improved decision-making, increased productivity, and better customer service. For example, by having accurate inventory data, you can make informed decisions about purchasing and avoid stockouts.
is one of the key areas. Every business's goal is to make its customers happy. With ERP software, you can access all the information with a single click and respond to your customers’ demands. It also enables you to give personalized services and execute loyalty programs.
ERP software detects duplicate items of many sorts, which similarly reduces the opportunities for things to go wrong. Naturally, this applies to duplicates within a single department, such as duplicate communication channels to the same client within a sales team or duplicate payments to suppliers. But more importantly, ERP software also eliminates the need for duplicate sources of the same information to be managed in different feed storage. There’s no risk of conflicting information when one data set has been updated more recently than another or when data categorization is performed differently by separate departments.
ERP software is designed to grow with your business, providing a flexible platform that can accommodate changing business needs. As your organization expands, ERP software can scale up to support new processes and workflows, enabling you to adapt to changing market conditions and stay competitive. This scalability ensures that your business can continue to operate efficiently and effectively even as it grows.
Many industries have specific regulations and compliance requirements that organizations must adhere to. ERP software can help you comply with these regulations by providing tools for tracking, reporting, and auditing data. For example, if you operate in a highly regulated industry such as healthcare, ERP software can help you maintain compliance with HIPAA regulations.
In conclusion, ERP software provides numerous benefits for businesses of all sizes and industries. By improving visibility, increasing efficiency, reducing costs, improving collaboration, ensuring data accuracy, enabling scalability, and ensuring regulatory compliance, ERP software can help you achieve your business goals and stay competitive in today's fast-paced market.
Refer to our blogs
Often businesses look at the services component of an ERP proposal and use that as the project budget. ERP software implementation can be complex and of course this is only what you’re paying for professional services. There are less obvious costs which can sting you if you don’t know what to look for.
So, diving into the project balance sheets and with a little help from our experience in delivering ERP solutions, we distilled down the top 6 hidden costs companies need to account for when implementing an ERP solution AND how you can minimize them.
Training is crucial. It is the difference between truly getting significant ROI on your ERP. The better trained your staff, the better utilization of the software. It begins with your primary system operators being trained by the software consultants. More time is then required for the knowledge sharing process through your wider user base internally.
Your team will need to learn new skills. Saying goodbye to spreadsheets also means up-skilling in a wide range of different procedures. The time needed
There is no “normal” when it comes to training time. Different staff learn at different rates and we need to be mindful of that. Give some extra budget to ensure training is fulfilled.
Testing of business processes needs to be a hands-on task. Testing applications and assisting in some areas with human interaction is critical. The system being stable on a technical level and being practical in assisting business activities is important for the business.
New ERP systems should be continually tested. You need to build a system that can account for every possible scenario as well as staff that can react to every possible scenario.
Often the hardest to measure and a cost that can frequently blow out if you don’t prepare. Take into account the additional workload on your team time for your project team. Remember, they had other obligations before you tasked them on this one. It may be necessary to hire temporary staff to backfill these holes
You should consider engaging consultants to manage your implementation, it can’t be stressed enough just how much money an expert can save in guiding the direction of your implementation
You may have an existing system that you are replacing, for your business to function, this still needs to work until you get everything up and running.
This is a common one. Anything new is likely to create internal conflicts where one party wants change and the other doesn’t. It’s important to remember that change is difficult for many of us so we need to be mindful of that.
Consider adding a change management specialist to your implementation or at the very least introduce some change management practices. They are invaluable in fast tracking the process of sweeping the team together through strategic training and getting them working harmoniously towards the one goal.
Everyone needs to be moving in the same direction.
Customization should be, in entirety, the included cost at the beginning of the implementation project. However, during the implementation process it is very often concluded that it is required to procure new modules for supporting the totality of business processes
Every software solution requires periodical maintenance, regardless of whether it is the issue to fix the bugs or functional-technical improvements in order to maintain the system at the latest versions. Thereby it is required to adjust the users’ documentation and to implement new functionalities.
PACT RevenU is a comprehensive and user-friendly ERP solution designed to streamline operations and boost efficiency for businesses of all sizes. Offering a range of powerful tools and modules, PACT RevenU is the trusted choice for businesses in Riyadh, Saudi and beyond.
Choose PACT RevenU and experience the power of a truly transformative ERP solution for your business in Riyadh, Saudi.
PACT is a comprehensive ERP solution in Saudi Arabia, that offers a range of powerful tools to help businesses streamline their operations and boost efficiency. It provides a centralized platform for managing various business functions, including finance, accounting, human resources, inventory management, sales, and customer relationship management.
One of the key benefits of PACT is that it provides businesses with real-time access to critical data and insights. Businesses can monitor and analyze their operations in real-time, enabling them to make informed decisions quickly and effectively.
This feature is particularly useful for businesses that operate in fast-paced industries, as it allows them to stay ahead of the competition by adapting to changing market conditions and customer needs.
Advanced financial management tools help businesses manage their finances more effectively. You get a range of features, including a general ledger, accounts payable, accounts receivable, and payroll management, allowing you to track financial transactions and manage cash flow more efficiently. You can also generate detailed financial reports, such as balance sheets and income statements, which provide a clear picture of financial performance.
With advanced inventory management tools, businesses can track their inventory levels in real-time, enabling them to manage their stock more efficiently and avoid stockouts.
You also get features such as order tracking, purchase order management, and supplier management, which help you optimize the supply chain and reduce the risk of stock shortages.
PACT also offers powerful customer relationship management tools. You can manage customer interactions and communications more effectively, providing a better customer experience.
PACT’s features, such as customer data management, sales forecasting, and lead tracking, enable businesses to identify potential sales opportunities and nurture customer relationships more effectively.
A business’s success is defined by the decisions it makes. PACT gives management reports based on real data. It further utilizes BI capabilities to visualize data. When the management gets such information, they gain insights, enabling them to make ’informed decisions’.
For example, with a sales report, one can quickly identify the products that outperform, those that underperform, seasonal changes in sales, geographic-specific preferences for products, and whatnot. These reports are generated within seconds, while you may need to mine your Excel sheet for hours to get such valid insights.
Regulatory compliance can be a major headache for businesses across many different industries. PACT can help by automating internal compliance-monitoring tasks and reporting compliance status in real time with a high degree of accuracy, and also makes it easier to implement changes when new regulations or reporting burdens arise. The customizable nature affords a company great flexibility in this regard as industry standards evolve. Additionally, when new regulations change some aspect of business procedures, a company using PACT ERP only has one body of software to adapt to. This is contrasted with having to address a variety of unique systems scattered throughout a company.
In conclusion, PACT is a comprehensive ERP software that offers a range of powerful tools to help businesses streamline their operations and boost efficiency.
During this period, we will create the project. There will be initial meetings and documentation developed as the team works to identify current issues and potential solutions. An important part of this phase is constructing the project plan, which will serve as a guide throughout the rest of the project.
What will the new enterprise-wide system look like and how will it be used in the organization? In the ERP Design phase, the PACT project team and PACT implementation team will be working out the various configurations for the new ERP software, defining roles, and documenting standard procedures.
ERP software training and workshops are important to get the staff habituated to working on new automation systems. Neglecting this requirement can impact your employee's efficiency while using the PACT RevenU.
The training workshops are ideally part of the customer support offered by PACT. Team members will be trained and made comfortable doing their jobs in the new system. This is the final step before diving into the live system. To complete the final preparation (including testing, end user training, system management and cutover activities) to finalize the readiness to go live. This phase also serves to resolve all critical open issues.
On successful completion of this phase, the company is ready to run business in the live ERP RevenU ERP software. Testing and Deployment phases will often overlap, as the implementation and your project teams jump between the two – constantly fine tuning the configuration.
The project team and implementation team will assess the situation and make the final decisions. Prior to going live, the final data will be loaded and validated. The project team will train other employees who will then start working in the new system, and completely stop using the old one.
Go-Live Once the PACT RevenU has gone live, the purpose of the project team will shift. Over time, as the way the users work within the system evolves, adjustments and changes to the system configuration.
The cost of ERP software can vary depending on several factors, such as:
The size of the company, including the number of users, locations, and transactions, can influence the cost of the software. Larger companies with more complex requirements may need more robust software, which can be more expensive.
ERP software typically consists of several modules, such as accounting, inventory management, sales, and HR. Additional modules and features can increase the cost of the software.
Customization can add additional costs to the software, as it may require additional development work and testing.
The cost of implementing and training users on the software can also contribute to the overall cost of the ERP software.
Depending on the vendor, licensing and support costs can vary. Some vendors charge annual fees for licensing and support, while others charge a one-time fee.
Given these factors, the cost of PACT RevenU ERP software can vary depending on the specific requirements of the company. It is recommended that interested parties contact PACT directly to obtain accurate pricing information and to discuss their specific needs with a sales representative.
PACT RevenU ERP software can be deployed as a SaaS model. SaaS stands for Software-as-a-Service. A SaaS platform is a cloud-based software delivery model in which a software application is hosted on a cloud provider's server and made available to users over the internet.
In a SaaS platform, the software vendor or provider is responsible for maintaining and upgrading the software and the underlying infrastructure, such as servers, databases, and networks. Users access the software through a web browser or a dedicated application, paying a subscription fee based on usage or the number of users.
SaaS platforms are often used for business applications such as customer relationship management (CRM), enterprise resource planning (ERP), project management, and human resources management, as well as for personal productivity tools such as email and collaboration software.
The advantages of SaaS platforms include lower upfront costs, rapid deployment, and scalability, as well as the ability to access the software from anywhere with an internet connection. However, organizations must rely on the provider for security, data privacy, and uptime, and may have limited control over the software's features and customization.
PACT RevenU ERP software can be installed and run on a company's own servers and infrastructure. This deployment model allows for greater control over the system, but also requires a significant investment in hardware and IT resources.
On-premise deployment for ERP (Enterprise Resource Planning) software refers to the installation and hosting of the ERP software on local servers within an organization's premises. In this deployment model, the organization has full control over the software and infrastructure and is responsible for managing and maintaining the hardware and software.
In an on-premise deployment, the organization purchases and installs the ERP software on its own servers or hardware, which is located within its own premises. The organization is responsible for ensuring that the hardware meets the system requirements for the ERP software, and for managing and maintaining the hardware, operating system, and database.
On-premise deployment allows the organization to have complete control over its ERP software and data, and provides greater security and data privacy. It also allows the organization to customize the software to its specific requirements, and to integrate it with other systems within the organization.
However, on-premise deployment can be more expensive than other deployment models, as the organization is responsible for the hardware, software licenses, and ongoing maintenance and upgrades. It also requires specialized IT expertise and resources to manage and maintain the hardware and software.
Overall, the choice of deployment model for ERP software depends on the organization's specific needs, budget, and IT infrastructure.
PACT RevenU ERP software can be deployed as a PaaS model. PaaS stands for Platform-as-a-Service. A PaaS platform is a cloud-based computing model in which a provider offers a platform to develop, test, deploy, and manage software applications.
In a PaaS platform, the cloud provider offers a complete platform including the operating system, middleware, database, and other necessary software components to build and deploy applications. Developers can use their preferred programming languages and tools, and the provider manages the infrastructure and resources required to run the applications.
PaaS platforms are often used by developers to create and deploy web and mobile applications, APIs, and other software services. They offer several advantages, including reduced time to market, scalability, and flexibility. Developers can quickly develop and deploy applications without worrying about infrastructure management, hardware maintenance, and software updates.
However, PaaS platforms have some limitations. Developers may have limited control over the underlying infrastructure and the software components used in the platform. Additionally, there may be restrictions on the types of applications that can be deployed on the platform, or on the programming languages and tools used by developers.
It’s a combination of the above two deployment models (PaaS and On-Premises). You can choose to run certain PACT RevenU ERP software modules on-premises and others in the cloud, depending on your specific needs.
A hybrid model platform for ERP (Enterprise Resource Planning) combines two or more deployment models for ERP software to create a customized solution that meets an organization's specific needs.
In a hybrid model platform for ERP, an organization may choose to deploy some of the ERP software modules on-premise while others are deployed in the cloud or hosted by a third-party provider. The organization can choose which modules to deploy on-premise or in the cloud based on factors such as data sensitivity, security requirements, and cost-effectiveness.
For example, an organization may choose to host its financial and accounting modules on-premise for security reasons, while deploying other modules such as customer relationship management (CRM) or human resources management (HRM) in the cloud for accessibility and scalability.
The advantages of a hybrid model platform for ERP include increased flexibility, scalability, and cost-effectiveness. Organizations can leverage the benefits of both on-premise and cloud-based deployment models, and choose the best option for each module based on its specific requirements.
However, a hybrid model platform for ERP can also create challenges in terms of integration, data consistency, and maintenance. Organizations need to ensure that the different modules are seamlessly integrated and that the data is consistent across all platforms. Additionally, maintenance and upgrades can be more complex and require specialized expertise.
It's also possible for PACT RevenU ERP software to be available as mobile applications, so that it can be accessed from any device with internet connection.
PACT offers its ERP products and services across all the major cities in Saudi Arabia, the Middle East, India, Africa, and the USA.